Greetings,

Trust you are well.

The 2024 commencement ceremony will be held on Saturday, October 12, 2024. Only students who will have completed degree requirements will be allowed to participate. Take note of the below important notices:-

1. A PROVISIONAL graduation list will be released on September 10, 2024 from 5.00pm. This is the list that will be submitted to The University Senate for approval. If you had applied, met all degree requirements, have no outstanding Fees Balance, Library Fines or Lost books and you find your name missing from the provisional graduation list, you will need to urgently contact us latest Tuesday, September 17, 2024 at 2.00pm.

2. UNRESOLVED DEGREE REQUIREMENT ISSUES: Students are advised to check their transcripts for unresolved grades from previous semesters (F’s, Incompletes, NR, NC, IP, IS) or missing courses relevant for completion of degree program requirements then contact their respective lecturers to have all issues resolved by latest Tuesday, 17 September 2024 failure to which their names will not appear on the provisional list.

If you had applied and met all the degree requirements and find your name missing from the provisional list, kindly but urgently get in touch with us through graduation@usiu.ac.ke . Do not send duplicate or follow up emails as this will delay our response time due to the high volume of inquiries. We will get back as soon as we can. The registrar’s office sends out graduation related communication using the official graduation e-mail ONLY i.e. graduation@usiu.ac.ke. No communications are sent out using WhatsApp platform. Ensure that you indicate your student ID number in all communication for ease of reference.

3. GRADUATION MEETING WITH GRADUATING STUDENTS: There will be a meeting for all graduating students at the University Auditorium on September 27th 2024 from 11.00 a.m. to 1.00pm . Please plan to attend due to the important announcements that will be made on expectations for the graduation ceremony and please keep time.

4. DINNER DANCE: The graduation dinner dance will be held on Wednesday, 9th October 2024. Information on Venue, charges etc. will be announced in a follow-up email.

5. GRADUATION E-TICKETS FOR GUESTS: Graduands will be given ONLY 4 e-tickets. No additional tickets will be available. Each e-ticket will admit only one person hence you are allowed to invite only 4 guests. Anyone without an e-ticket will not be allowed in the university. Children above two years will be required to have an e-ticket to enter. The e-tickets will be sent to your email addresses on Monday, 7th October 2024.

6. PERSONS WITH DISABILITY AND ANY SPECIAL NEEDS: Names of graduands with disability / special needs or with guests with disability / special needs who will be attending the commencement ceremony need to be forwarded to Millicent Wanderi on mwanderi@usiu.ac.ke and Elizabeth Wanjiku on ewanjiku@usiu.ac.ke by 7th October 2024 for appropriate planning.

7. GOWN ISSUANCE: Gowns will be issued at the University Auditorium backroom upstairs from 24th September 2024 to 8th October 2024; Mondays - Fridays from 1.00 p.m. – 4.00p.m; Gowns will also be issued on Saturday, 5th October, 2024 from 9.00 a.m. to 12.30 p.m. All gowns must be returned by 25th October 2024. A fine of Kshs.1,000.00 per day will be charged effective 28th October 2024, for overdue gowns. Any graduate who retains the academic regalia after the 31st of October 2024 will pay a fine of Ksh.10,500.00 and still return the regalia.

8. REHEARSALS: All students expecting to participate in the ceremony must attend a mini graduation rehearsal on Wednesday, 9th, October 2024 at 1.30pm and a major rehearsal on Friday, October 11th 2024 at 1.30pm. The Line-up will begin from parking B opposite the hostels. Those who do not participate in the rehearsal will not be allowed to participate in the Commencement Ceremony. During rehearsals, the procedures of lining up, marching, seating arrangements, exiting, and so on will be presented and all matters pertaining to graduation explained. PLEASE NOTE YOUR POSITION IN THE PROCESSION. The line –up will be sent to your emails and also posted on the USIU –Africa website at a later date.

9. GRADUATION FEE
Students who completed degree requirements by August 2024 were required to pay only Kshs. 5,250 for graduation.

As communicated earlier, the graduation fee was payable by 1st July 2024. Students with outstanding school fees were required to clear their balances as per the dates stipulated in the academic calendar. In case you are yet to settle payments, please reach out to the finance office on finance@usiu.ac.ke for assistance. The graduation fee was automatically debited by Finance Office. All communication regarding student financial status should be directed to finance@usiu.ac.ke.

Kindly refer to previous communication concerning the graduation charges.

Refer to this link http://www.usiu.ac.ke/payment-options for USIU-Africa payment options. Please do not send graduation payment confirmations to the registrar’s office.

Outstanding fees balances including graduation fees should have been cleared by 5th July 2024 in order to be cleared to participate in the October 2024 commencement ceremony. Only students with 0.00 (zero) balances will be allowed to graduate.

10. LIBRARY CLEARANCE
Please note that the deadline for returning books was 10th August 2024 as per the university policy. For further details, reach out to the Library on askalibrarian@usiu.ac.ke

11. FINAL CLEARANCE
Students who completed degree requirements in August 2024 will be eligible for final clearance after graduation. The Registrar's Office will activate your final clearance automatically.

12. EXIT SURVEY
We would like to thank all students who have completed the online exit survey. For those who are yet to complete the survey, kindly take a few minutes and complete it on https://ee-eu.kobotoolbox.org/x/RZzFdyeF . This feedback will go a long way in helping the registrar’s department in serving you better.

13. YEAR BOOK UPDATES
Graduands who are yet to take pictures for the Yearbook are reminded to do so by Saturday, 14th September 2024. For more information, please reach out to the Year Book team on yearbook@usiu.ac.ke

14. QUESTIONS

Direct any inquiries you may have to the following offices:

• Registrar's Office - graduation@usiu.ac.ke - For all graduation queries. Please remember to include your student ID number in all communication for ease of reference.
• Finance Office - finance@usiu.ac.ke - For financial queries.
• Yearbook Office - yearbook@usiu.ac.ke - For Yearbook queries.