All students must register for courses to be enrolled. Students are responsible for adhering to the registration instructions and information as published in the University catalog and academic calendar. The timetable for registration is posted on the bulletin boards each semester before registration begins. All students whether full or part-time, must satisfy all financial obligations before they are permitted to register.

Students may drop and add courses without financial penalty during the time indicated in the Academic Calendar. If a student has not officially dropped a course or received an approved course withdrawal by the completion of the semester, the instructor must submit a final grade for the student.

In order to register, students must have clearance from the business office and academic advising for those who are on warning or probation. Students who have been away the previous Semester must seek clearance from the Registrar’s office.

Students must register by:

1.selecting appropriate courses that:

  • Satisfy your major, Concentration/ minor, or general education requirements.
  • If any courses have prerequisites, make sure they are already satisfied.
  • Take courses at your appropriate academic level. For example, Freshmen and Sophomores should select courses numbered in the 1000 and 2000 series.

2. Complete your registration before the published deadline each semester to avoid costly late fees.

3. Requests to take course overload must be presented to the academic advisors who will confirm qualification and availability of class space.

Audit course registrations are subject to availability of space.

  • Graduate students must have clearance from the Business Office in order to register.
  • Graduate students who register for the Thesis/Project course must continuously register until completion.
  • They must select courses numbered in the 5000 and 6000 series or 7000 series for Doctorate.
  • Satisfy major and Concentration requirements
  • If any courses have prerequisites ensure they are already satisfied.
  • Complete registration before the published deadline each semester to avoid costly late fees.
  • Requests to take course overload must be presented to the academic advisors who will confirm qualification and availability of class space.
  • Audit course registrations are subject to availability of space.

Students are permitted to drop and add courses during the first week of classes during specific dates published in the university catalog and the academic calendar. Failure to drop a class within published deadlines may result in a failing grade; The deadlines are strictly observed, and students are cautioned to take great care to inform themselves before the semester starts. Persons in doubt should consult these publications before the start of the semester or contact the office of the registrar.

Students in good academic standing may audit courses, i.e. register courses for non-credit. Students may register a course as audit, or change from audit to credit, or vice-versa, only during the drop/add period the first week of classes. No academic credit is granted for audited courses, and on successful completion a grade of "AU" (audit) is recorded on the transcript. Auditors must fulfill course requirements except for the final examination.

A valid university ID card is required to use resources such as the computer Labs, the university library, the cafeteria and to attend some university functions.

Obtain a valid ID from the Registrar’s office in the administration block first floor. ID card is issued for the duration a student is enrolled at the university. On completion of studies the ID must be surrendered whether expired or valid.

Note: A Ksh.1,500 replacement fee is charged for lost, damaged or defaced IDs.

A valid university ID card is required to use resources such as the computer Labs, the university library, the cafeteria and to attend some university functions.

Obtain a valid ID from the Registrar’s office in the administration block first floor. ID card is issued for the duration a student is enrolled at the university. On completion of studies the ID must be surrendered whether expired or valid.

Note: A Ksh.1,500 replacement fee is charged for lost, damaged or defaced IDs.

Students are responsible to be aware of courses and credits they earn, and to monitor courses and credits they need to complete their degrees. They are also responsible to know and follow university policies and procedures that guide registration and their academic progress. These are available in the university catalog. Students are periodically reminded of these matters by the academic advising office. Students receive a copy of their advising record at their orientation and another if they declare or change a major.

Students are responsible to be proactive when selecting courses in consultation with their academic advisors in order to complete their degree requirements. Undergraduate degrees require 120 Units. Ensure all requirements for your program are met.

Course selection is important because when the enrollment limit is reached for a class, it is closed and other students cannot register for it. Students need to plan their course selections carefully after reviewing the requirements for their major (and prerequisites), their general education courses, and the balance of credits from free electives.

Students register based on class levels, that is, by the number of completed units. Therefore students with higher class standing have higher registration priority with greater course availability; of course they register at their scheduled time. Registration timetable is posted on the USIU-Africa website just before registration begins.

In order to register, all students must have clearance from the business office and academic advising. Students who have a "hold" placed by one of these offices must make arrangements to remove the hold prior to the scheduled registration period. In the event that a hold is removed later, students are limited only to courses and sections where enrollment availability exists. Removal of a hold does not change the policy that prevents students from registering for closed courses. Other students may have already been closed out of the same courses. The importance of removing holds prior to scheduled registration is critical. Being unable to register for a course could have an impact on one's graduation date.

After the last date to change semester registration, students may not add classes or register. Students who are not registered by this deadline may not attend classes. See the Academic Calendar for specific dates.

All students are reminded that the first week of each semester (see Academic Calendar for specific dates) allow for a change of schedule only when mitigating circumstances have developed after the initial registration. Registration options include only those courses where space is still available. An instructor's permission does not guarantee entry into courses.

To withdraw from a course after the drop deadline, report to the office of the registrar to obtain a Add/Drop Form. Complete the form, obtain the instructor’s and the respective dean’s signature and deliver it to the office of the registrar. The deadline for withdrawing from a course without penalty is published in the Academic Calendar. Contact the Registrar’s Office as soon as you decide to stop attending. The process of withdrawing is complete when the complete forms are returned to the registrar’s office.

Students who wish to withdraw from the university must do so officially by applying for clearance and taking an Exit interview. To apply for clearance, visit http://clearance.usiu.ac.ke – Apply for clearance.

Students who have a valid reason for not registering for the subsequent semester may request a leave of absence by filling leave of absence forms obtained from the Registrar’s office. Normally, a maximum of three semesters (One academic year is granted). The completed form must be submitted NOT later than the 3rd Week of Semester. Students wishing to take longer than an academic year would have to seek readmission on return and comply with the terms and conditions they may find on their return.

Forms may be downloaded filled and all applicable signatures obtained before returning them to the registrar’s office.

All transcript requests need to be in writing and personally signed by the student.

Transcript requests must include student name and ID number. Indicate the exact address where you want your transcript sent.

Official transcripts are processed within 2 working days and cost Ksh 500 or $10 for each transcript. Students outside Kenya may wire the transcript fee of 10 dollars per transcript to the USIU-Africa account below:

Commercial Bank of Africa

Account Name: United States International University

Branch: Wabera Street

Town: Nairobi

Account No: 6462210014

SWIFT CODE: CBAFKENX

 

INTERMEDIARY BANK: HSBC, New York

SWIFT CODE: MRMDUS33

ROUTING NUMBER: 021001088

NOTE:

Always include the student college ID. Number

Those in Kenya may make payments at the USIU-Africa Business office or deposit the amount to the USIU-Africa current account at Commercial Bank Of Africa Account Number 0102678001

OPTIONS

Download a Transcript Request Form:Attach Transcript Request Form

1. You may ask a relative or a close friend in Kenya to request and pay for you.

2. You may wire transfer your payments through the banking details above.

3. Use your credit card to pay. Acceptable cards are listed below.

4. You may also MPESA to USIU-Africa Business No. 516900, the A/c No. will be your USIU-Africa ID NO.

You can also pay using your Credit card or Visa card.

Basically what we need is:

1. Card Number

2. Names of the card holder

3. Expiry Date

4. 3 digits at the back of the card

We accept:

JCB Card, Master Card, Visa Card and Visa Electron (Debit Card)

Each student is responsible to notify the office of the registrar in writing whenever a change of address or change of name occurs. Forms are available for this purpose in the office of the registrar. To change a name proof must be provided.

All graduating students must file a formal Application for Degree with the graduation advisor in the registrar’s office. Advance notice of the intent to graduate permits timely review of degree requirements. This allows you to plan or change your final term course schedule to ensure completion of all requirements. Students with NR’s, Incompletes, F’s should not apply until all previous pending unresolved requirements issues are met.

The deadlines are listed in the Academic Calendar.

Degrees are conferred once a year with one commencement ceremony. All degree candidates must pay a non-refundable graduation fee of Ksh 5000 to Finance Office at the time of application. Those who may have completed their requirements in Fall or Spring and wish to participate in the ceremony must pay an additional Ksh 5000 as gown deposit which is refundable after the ceremony.

All students must apply for their degree certificates upon completion of degree requirements through the graduation advisor in the registrar’s office. For those completing degree requirements in Spring and Summer, applications are done between February and April of every year. Specific dates in the academic calendar. For those completing degree requirements in Fall apply between October and December of every year. It is the student’s responsibility to meet all degree requirements for graduation and degree processing.

Candidate for Graduation List: Filing the application form for graduation places the student on the list of candidates for graduation; it does not guarantee graduation. Only students who have met all degree requirements or are enrolled for their final courses during the graduation semester are allowed to participate in the commencement. For Graduate students confirmation regarding their eligibility based on completion of project/thesis must be sent to the Registrar’s Office in June of every year. Graduation list is available online starting July 30th of every year. Any student whose name does not appear on the list, but who intends to graduate, must check with the Graduation advisor to verify his/her status.

If you do not qualify for graduation at the end of the semester for which you applied, you must

Submit a reapplication form to the Registrar’s Office.

Important Reminders

  • If you determine that you will be unable to meet all of the degree requirements by the last day of the semester in which you plan to graduate, please file an updated graduation application with the Office of the Registrar on completion of your degree requirements. Your degree certificate will not be processed until you apply and pay graduation/certificate processing fees.
  • If you have a double concentration and /or a minor, you must complete all requirements for each
  • component before graduating. If you are unable to complete all the requirements and still wish to graduate, you must complete a declaration of concentration, minor form to change from a double to a single concentration or to drop the minor. You may not graduate in one semester with one concentration or minor and come back to complete another concentration or minor.
  • Corrections to academic records, including change of grade due to faculty or clerical error, are made within thirty days following the granting of the degree. After this deadline records are considered official and no further amendments are allowed.

Only the University Registrar is authorized to issue confirmation documentation attesting to matters pertaining to a student's academic work at the University. All degrees will be posted to the permanent record at the end of the trimester in which the degree requirements are completed. Requirements are considered complete when relevant documents are received in the Registrar's Office and, in the case of projects/ thesis, the date filed in the library